How We Work

A process built for clarity
and results

From the first conversation to year-end — every step is documented, transparent, and designed around your business.

Phase 1 · Getting Started
Phase 2 · Monthly Workflow
Phase 3 · Year-End
Phase 1
Getting Started
Step 01

Free Initial Consultation

A focused 30-minute call to understand your business, your current accounting situation, and what you need. No commitment, no pressure — just a clear conversation.

30 min · Free
01
02
Step 02

Personalized Plan

Based on our conversation, we design a plan tailored to your business size, transaction volume, and goals. We walk you through the pricing, scope, and deliverables — no surprises.

Custom scope & flat-fee pricing
Step 03

Onboarding & System Setup

We set up or review your QuickBooks Online, configure the chart of accounts, connect your bank accounts, and make sure everything is structured correctly from day one.

QBO configured & ready
03
Monthly Cycle Begins
Phase 2
Monthly Workflow
Step 04

Transaction Recording & Categorization

Every transaction is recorded, categorized, and matched to its source document in QuickBooks Online. We follow your chart of accounts and flag anything that needs your input.

100% in QBO
04
05
Step 05

Reconciliation & Review

We reconcile all bank accounts and credit cards against your statements. Every balance is verified before moving to reporting — nothing gets published until the numbers match.

Zero-discrepancy policy
Step 06

Monthly 30-min Meeting

A focused monthly check-in to review what happened, answer your questions, and make sure we're aligned on the next period. You always know where your business stands.

Video call · 30 min
06
07
Step 07

Monthly Reporting

We deliver your P&L, Balance Sheet, and General Ledger — clean, accurate, and on time. You get a complete picture of your financial performance every single month.

P&L · Balance Sheet · GL
Year-End & Closing
Phase 3
Year-End & Final Preparation
Step 08

Year-End Finalization

We review and close the year — verifying all accounts, adjusting entries, and producing your final year-end financial statements. Your books are clean, complete, and audit-ready.

Audit-ready financials
08
09
Step 09

CPA Coordination

If your CPA handles tax filing, we coordinate directly with them — providing all the documentation, reports, and access they need. You don't have to be in the middle.

Direct CPA communication

Ready to get started?

Fill out our Initial Consultation form so we can understand your business before our first call — it takes 3 minutes.

Fill Initial Consultation Schedule Free Call